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General
Opening a glossary
- Within TermMode
Changing the ActiveGlossary
Looking up a word
- EmergencySearch
- How results are displayed
- Inverting languages
Search options
- Stop Words
- Search type
- Dynamic Search
- Fuzzy Search
Enter new words on the fly
Updating existing terms

General

Important: we are updating the software, so there may be slightly differences between your installed version and this handbook. We'll try to update it as soon as possible!

Background information

This function is a dedicated lookup tool for looking up terminology even in the booth. Before the conference begins, you open the conference glossary (feature coming: you can open more glossaries at a time) according to your conference specifications. We call this glossary the ActiveGlossary. An ActiveGlossary is always bilingual (you always interpret between two languages!) even if you wrote a glossary in more than 2 languages. When you open a glossary containing 3 languages, every single language combination is opened in a dedicated ActiveGlossary. If more than one ActiveGlossary is used, they are shown in different tabs. You can switch between them according to the language combination needed (you can use the short key Ctrl+1/2/3). The use of different ActiveGlossaries is useful for example if you work at a conference with different language pairs. Each ActiveGlossary will contain a language pair (for example EN-FR or EN-SP or SP-FR) and you can switch between them any time the speaker/language change. See Changing the ActiveGlossary for more information.

Opening a glossary

You can open a glossary for the conference from the main window of InterpretBank (called TermMode), just open the glossary you want to use in the booth and click on the Mic icon on the top right side of the window. After a few seconds, TermMode will be iconified and the conference modality will be shown.

This option works directly if your glossary has 2 or 3 languages. If you have a glossary with more than 3 languages, please reduce the number of languages viewed using the option described in TermMode's user manual.

If you have opened a glossary with 3 languages, three tabs will be shown. Each tab will correspond to a language combination.

Changing the ActiveGlossary

If the glossary you opened had 3 languages and you don't see the three tabs for the ActiveGlossary selection, just activate them by clicking with menu View|Show selection tab for ActiveGlossary. You change also use the shortcuts Ctrl+1, Ctrl+2 and Ctrl+3.

ConfernceMode ActiveGlossary

Looking up a word

To look up a term in the booth, you can choose between two search methods: Static and Dynamic.

  • Static: enter some characters, then press Enter (or the magnifying lens). The matching words will be displayed. The software is now ready for the next word to be looked up.
  • Dynamic: no need to press Enter (more time for interpreting). The software will continue searching as you are typing the word. As soon as a small number of results are found (default value is 5 (you can change this setting in Options |Search Options), the table's background colour will change into blue. The search is now completed and the software is ready for the next word to be looked up. If you want to reset the search operation before the blue scree is shown, press Enter. After a few seconds of inactivity, the input mask will be cleaned and the tool is ready for the next search (you can change this setting in Options |Search Options).

EmergencySearch

You always look up terms in the glossary you have selected for your specific conference. In this way you first look up the terminology related to your conference. This is the best way to have at your disposal only the best terms translation for your conference subject. The number of results will be small, which is important for the time-constraints of simultaneous interpreting. Looking up in all of your glossaries will possibly generate a long list of terms, which is no good. But, if your search does not produce any result (i.e. the term you are looking for is not part of the ActiveGlossary), ConferenceMode will automatically look up your whole database, meaning ALL your glossaries, in the hope to find something which could be of help. This search function is called EmergencySearch. EmergencySearch can be activated in Menu Options|Search Options.

How results are displayed

Depending on your search setting, ConferenceMode can show search results that:

  • are in the selected ActiveGlossary
  • are in the selected ActiveGlossary, but where found applying some corrections (fuzzy search)
  • are not in the selected ActiveGlossary but where found in the whole TermMode's database (EmergencySearch)

To give you the possibility to know exactly how and where the terms are found (so that you can make the best choice), InterpretBank uses some signals, like "!" (term found applying some sort of orthographic correction in what you have pressed in the keyboard or in the glossary), "*" (as no term was found in the ActiveGlossary, these terms were found searching all your glossaries) or formatting styles, as the next two figures show:

ConfernceMode ActiveGlossary

ConfernceMode ActiveGlossary

Inverting languages

Click on the DISC icon to change the order of your language columns. The search function will still search in the left column. This is useful in bidirectional interpreting. We will soon ad an option to look in the right column (for Asian languages, for example). In Options|Search Options you can set to look up terms in both columns at the same time.

Search options

You can set the search options in menu Options|Search Options.

ConfernceMode Options

Stop words

In order to reduce the amount of results displayed, ConferenceMode will not search in the stop words list.

Example: When you are looking for the German word "Dermatologie" and you enter "d", "de" or "der", if Stop Words is activated, ConferenceMode will not show words such as "Entzündung der Bauchspeicheldrüse" because "der" is a stop word.

How to change the stop words list: you can modify the stop words list. In the installation folder InterpretBank (usually in Programs), open the folder options, then the file stopwords. Just edit the stop words as you like. If your language does not appear in ConferenceMode, you can use the Custom 1 and 2 languages.

Search type

  • Everywhere: matches the entered characters in every part of the entry
  • Word beginning: matches the entered characters only at the beginning of a word
  • String beginning: matches the entered characters only at the beginning of an entry

The default value is Word beginning.

Dynamic search

Set the maximum number of entries to show in Dynamic Searching Mode before ConferenceMode is ready for a new search (at the end of the last search). The default value is 5.

Fuzzy search

Diacritics/Accents: you can search without using accents and diacritics. Click on Options | Fuzzy Search to open the fuzzy match search window. Click on Accents insensitive.

Fuzzy Search: select Options | Fuzzy Search to open the fuzzy match search window. You can set how precise the search algorithm will be. A high value means that the search will be more fault-tolerant, therefore the number of results will increase. A fuzzy match takes effect after entering the 3rd character.

Emergency search

If your search does not produce any result (i.e. the term is not part of the ActiveGlossary), InterpretBank will automatically look up the whole database, i.e. in all your glossaries.

Enter new words on the fly

When working at a conference, you will hear new words and concepts as they are used by the speaker or by other people via the microphone. As these terms might be of interest, they can be added on the fly to the currently selected ActiveGlossary for immediate use.

You can enter new terms on the fly via menu Start | Enter new terms on the run. A new window will appear.

ConfernceMode Update term

You can now enter your new terms in the language fields. To save an entry, just press the Save button. Important: the new terms will be entered only in the ActiveGlossary, not in your database. The terms will be also saved in an Excel file on your Desktop for you to revise after the conference and insert in the database.

Updating existing terms

If you need to update an existing term, click on it. A new window will appear.

ConfernceMode Update term

You can change the term as you like. To update an entry, just press the Update button. The change will apply to your ActiveGlossary for immediate use and to your TermMode's glossary